Accommodations for standardized testing should only be used if the same accommodations are being afforded to the students on a regular basis.  Some schools choose not to accommodate in order to get a more accurate representation of where the students place in relation to the rest of the class.  If you choose to use accommodations:

• All requests for accommodations should be completed and submitted by November 29. These can be accessed from the Policy CIA – 609 web page.
• There are three forms listed:
  1. Elementary Curriculum Accommodations and Adapted Grading Parental Agreement Form
     This form should be completed at the beginning of the school year and kept in the student file after all signatures have been received.
  2. Elementary Curriculum Accommodations and Adapted Grading Parental Plan Form
     This form records the plan for the student requiring accommodations.  Three copies are made — one for the parent, one for the teacher and one for the school file.
  3. Elementary Curriculum Standardized Testing Accommodations Request Form
     This is a single sheet completed after the previous forms are completed. This form should be submitted electronically as either a pdf document or a Word document. Please do not submit as a Google document as these are often difficult to open and sign electronically.
     • By submitting this document you are verifying that the following has been completed:
       • The student has been evaluated within the past three years and has been determined by a school psychologist/child psychologist to be in need of accommodations for testing.
       • You have procured parent consent.
       • A plan has been developed in keeping with the recommendations made.

Accommodations are not made without the proper testing and documentation.  Parents and teachers cannot make requests for accommodations unless the proper procedures are followed.

Level 3 accommodations are for Special Education students only.  Level 3 requires the use of assistive and adaptive devices found in the Schools of Special Education.

Because of distancing required by COVID protocols, we are asking that all forms be submitted electronically so that we can process them with a quick turn-around.  Our time in the office is limited and mailed forms may sit in waiting for a long period of time.

Send forms to Sr. Edward Quinn.  If you do not get a response within three business days, please call Sr. Edward Quinn at (267) 516-0410 to verify that the forms were received.

Instructions for completing the Terra Nova Spreadsheets for labels will be sent once they are received.

All questions regarding Standardized Testing can be referred to:
Sister Edward Quinn, Asst. Superintendent of Curriculum, Instruction and Assessment

• Pre-code files will be downloaded from Option C information.
• Please make sure all information, including student Terra Nova ID, is checked and updated by December 15.  This is especially important for all new students.
• Accommodations will be coded on the pre-code file based on forms that are due on November 24.

For Those Using Other Student Information Systems

• Please see the following order forms and directions for completion (please follow the directions carefully):
  • Directions and Timeline
    Please use the Directions and Timeline as a checklist to ensure that your information is submitted correctly.
  • Pre-Code Sample and Directions Spreadsheet
    This contains a sample of a completed Pre-Code Spreadsheet and directions on how to complete the spreadsheet.  
  • Pre-Code Spreadsheet
    This is the spreadsheet that should filled by each school, not using Option C, and returned to Sister Edward Quinn.  Note:  The Pre-Code Spreadsheet is an Excel file.  Please do not change the formatting.  Please return it as an Excel file – not as a Google sheet.
  • Testing Materials Order Form
    If you have materials on hand from last year and do not need to order more you will still need to complete the number of students who will be tested in the top section of the form.
• Please be reminded that the Pre-Code information is due on December 15.