All questions regarding Terra Nova can be referred to:
Sister Edward Quinn, Asst. Superintendent of Curriculum, Instruction and Assessment

Timeline

Accommodations Forms

• • • Accommodations forms should be submitted electronically as a pdf or Word file by November 29 to Sr. Edward Quinn. The deadline has been extended from the original calendar date of October 31.  The only sheet that is submitted is Form 609.3.  It is the responsibility of the school to make sure all protocols have been followed from Policy CIA – 609 prior to submitting this form.
    • These forms are being reviewed and digitally signed and a copy is being returned for your files. This is being done with a three-day turnaround.  If you do not receive them back within three days, please check to be sure you have sent them to the correct email address or re-submit the files for review.

Ordering

• • • Order forms can be found here.
    • Orders must be submitted by November 22. When submitting, please copy Sr. Edward Quinn so a copy is available should questions arise.
    • Completing Order Forms:
      • The principal/vice principal should be listed as the contact person on the order form. You may have a testing coordinator in the school, but these are sometimes not names easily recognizable when questions arise.
      • Place the number of students to be tested in the Enrollment by Grade.  This is what you are billed for.
      • Please check inventory from last year.
        • If you have books left over from last year, they can be used if not written in.
        • Order only what you need so you do not wind up with a surplus.
        • Place numbers needed in Mandated Consumable Test Materials Section. You are not billed for these.  You will be billed for other materials.
      • Ordering Optional Materials
        • If you are testing additional grades, indicate the number of materials needed. These are not billable.
        • If you are ordering practice activities or additional test manuals, indicate the number in Section 2. These are billable.
    • If you are a Title I school in the City of Philadelphia, you need to complete a separate order form for non-mandated levels and optional materials. You will be billed for these as they are not covered by Title I.

Billing

Important:  A copy of all orders should be sent to Sr. Edward Quinn as backup so we can track the orders and resolve any issues that may arise.

County Schools
All billing is to be sent to the school address.  Please be sure billing information is correct.

City Schools

• • • • All billing information for mandated materials should be sent to:

Eileen Schweyer
Office of Catholic Education
222 North 17^th Street, 6th Floor
Philadelphia, PA 19103

• • • • Billing for optional materials should be sent to the school address.

Completing Information for Pre-Code Files and Labels

• • • Completing the Student Database
      • If you are using Option C as your Student Information System, we will be able to download your information.
      • We are no longer able to use MSP, as we will not have central access to information.
      • We do not have access to any other SIS so these spreadsheets need to be completed at the local level and submitted.
    • All information should be checked to be sure it is updated by December 14.
    • Please make sure all designation of years (birthdates) is completed using four digits: 2021, not -21.   It is important that dates are recorded as ten-digit numbers with no hyphens or slants separating day, month and year.
    • Directions and templates for completing the pre-code files will be posted the week of November 22 on the AOP Elementary website.
    • Additional Terra Nova information will be posted to the website as it is received.

If you have any questions, it is best to contact Sr. Edward Quinn by email or by cell phone at (267) 516-0410. Please do not send documents to other email addresses such as sr.equinn@archphila-oce.org, as these are not checked regularly and only used as backup.